Dixon Schools Athletic Boosters (DSAB )

Regular Meeting – Sunday dd mmm, 7 pm

Meeting Minutes

Dixon Schools Athletic Boosters (DSAB )

Regular Meeting – Sunday dd mmm, 7 pm

Meeting Minutes

Dixon Schools Athletic Boosters (DSAB )

Regular Meeting – Sunday 4^th October, 7 pm

Meeting Minutes

Attendees: Bill Aubert, Alison Aubert, Steve Drewnowski, Guy Garcia, Frances Garcia, Jeff Dwelley (via Phone) Andrea Kett, Bob Silva, Darlene Silva, Steven Ferguson, Dean Miner

1.       Business Meeting

·         Approval of Minutes from 9/13/09 meeting – Motion by Andy Kennedy to approve as revised, 2nd by Andrea Kett, carried unanimously to approve the minutes.

·         Next General Meeting: Sunday 1st November

2.       President’s/DUSD update

·         CAJ bleachers – Mark Sanchez is putting together a bid, hopefully to receive this week.

·         Using volunteers to help with the work could be an issue from an insurance perspective, but there are still ongoing discussions regarding this with School/District, to understand next step in the process.

3.       Sports Operations Update

·         Gates are going well.  The AD reduced Gate fees from $4/$2 to $3/$1 based on feedback from a few parents.  Prices for Football games remain unchanged.

·         Gate $6580 on first football game, don’t have 2^nd home game gate number yet.  Possibly up to ~$2000 on other gates at this point (Volleyball, Soccer, Water Polo)

·         Question from members: Is the money from Gate going to the teams that bring in the gate money?  No, beyond $32,000 target incremental gate money will go ASB athletics fund, which is part of the 3 funding sources for Dixon Athletics Budget this year.  (Other 2 are District and DSAB).

4.       Fundraising update

·         Jeff Dwelley provided update on Raffle progress: 

·         Connect Ed message coming out this week from Principle Chaidez or AD, Nick G regarding sales of the tickets. 

·         Most teams are asking for a 1 week extension on selling tickets. Football looking good. Cross Country, Water Polo asked for more time.

·         Need to communicate the severity of the situation if all tickets/funds are not raised.

·         We need to begin the discussion regarding pay to play option if we do not max out ticket sales.

·         Friday night 9^th Oct (Homecoming) we will set up a booth again to sell any remaining tickets.  Let Frances know if you can man the ticket booth.  Anita Ferguson volunteered.

·         Thursday night 4-7 pm (8^th Oct) Float festival opposite Buds – set up a booth there also to sell tickets.  Darlene volunteered to help staff the booth.

·         Ron DuPratt Ford drive for your school on Oct 2^nd – hit 300 target – raises $6000!  3 Service clubs had a challenge between them to have more drivers!

·         Also had a $20 misc donation during the Drive.

·         Funds will go into the ASB Athletic account.   As a side note as a reminder the overall sports budget will be transparent between ASB Athletic, DSAB and District will be fully tracked and reported to all fund raising groups.

·         Cornerstone Church ran a Yard Sale last week (26^th Sept) and presented a check to Guy Sunday 4^th October for $400!

5.    Treasurers Report

·         $16,760 in the Booster a/c after paying for the $2000 Transportation for Football

6.       Website update:

·         Maps to all CVC locations available on web site. Other sports – let Steve know (coachstevedrew@aol.com)

·         Booster website – added Student/Athletes tab with links – PSAT, SAT dates… etc

·         Daily announcements at DHS – Norma sending them to Steve who posts on the Football website.  Post to the Booster website also.  Norma also trying to get them posted on the DHS website.

AOB:

Wrestling coach asked Steve if any DSAB funds available for tournaments.  Each team needs to do individual fundraising for events e.g. car wash, running their own tournaments, selling sweatshirts, etc…  for special tournament fees, equipment & uniforms beyond what is there today.  As a reminder, the Athletic budget for this year (funded from 3 sources mentioned above) is to maintain and fund the basic infrastructure needed to keep kids on the courts and on the fields i.e. Facilities, League & officials fees, dues.

Regarding the safety issue raised at the last meeting, are there any plans to address these issues during the ‘off season’?  Guy & Bill have said to Nick G that we need to walk the facilities to understand what items need to be fixed?  E.g. the sprinklers on the main field, gravel on the softball fields etc.  Steve to set up meeting with Nick to arrange a facilities review meeting.

Events at a Glance:  October

Dixon Schools Athletic Boosters (DSAB )

Regular Meeting – Sunday 13th September, 7 pm

Meeting Minutes

Attendees: Bill Aubert, Alison Aubert, Steve Drewnowski, Guy Garcia, Frances Garcia, Jeff Dwelley, Andrea Kett, Scott Immel, Bob Silva, Darlene Silva, Sheri Luney, Coleen Tembrink, Anna Deusenberry, Andy Kennedy

1.       Business Meeting

Approval of Minutes from 8/9/09 meeting – Motion by Andy Kennedy, 2nd by Jeff Dwelley, carried unanimously to approve the minutes.

2.       President’s/DUSD update

·         CAJ bleachers – Guy has been talking with Mark Sanchez (parent) who volunteered to work on fixing the bleachers.  Jason Hofhenke, Jesus & Mark met to discuss how to move forward.  Jesus advises that you need a licensed contractor and bid to fix.  Therefore this would not enable us to allow volunteers to help in addition to Mark to fix the bleachers.  Going to move forward with a bid and continue to discuss with the district to explore the options.

3.       Sports Operations Update

·         First week’s gate was ~$800 for soccer, water polo and volleyball.

·         $4000 is required to fund Football transportation.  DSAB board feel it is appropriate to fund transportation for the game, however, initially fund $2000 and then pay remaining $2000 based on 100% participation in raffle.

·         Football does get a dollar for dollar return on the fundraising money.

·         Andy Kennedy made a motion to approve the $2000 now and then fund the rest when funds are received from the raffle, 2^nd by Anna Deusenberry.  Carried unanimously.

·         Discussion: A question was raised around what the recent Football team boot drive was raising money for?  Answer:  There is a lot of additional expense in equipment which the QB Club have to fund raise.  In addition the ambulance for home games is going to be funded 50/50 by QB club and school.

4.       Fundraising update

·         Jeff Dwelley provided update on Raffle progress. All tickets due out by the middle of this week.  Football, Cross Country (CAJ), Cheer do not yet have tickets.

·         JV Football has a pot luck Tuesday 6.30 pm at DHS – could be used to hand out tickets, also doing a Football program potluck behind the Dixon Florist Shop.

·         Friday night 18^th Sept we could set up a booth to sell tickets.  Let Frances know if you can man the ticket booth.  Friday’s game is Alumni night at the game.  This could also be used as an opportunity for athletes to sell their tickets at the booth.

·         Guy met with Greg DuPratt last week, regarding another Test Drive event on Oct 2^nd, starting at 8 am.  This will run throughout the day until the Football game that night.  Trying to do a pre sign up to encourage people to remember.  Leadership and athletes will help to staff/run the event.  Funds $20 per test drive up to a maximum of $6000.  Steve D will contact Norma to get a copy of the form to put on the website, so that it could be filled out and brought to the test drive.

·         Funds will go into ASB account – but in the interest of transparency the overall sports budget is transparent between ASB, DSAB and District will be fully tracked and reported to all fund raising groups.

5.       Marketing update

6.       Website update:

Steve looking for coaches and schedules for CAJ sports.  Jeff will send details to Steve.

AOB:

School board candidate – Irina Okhremtchouk approached boosters for endorsement for school board candidacy, but we said we could not endorse as a Booster club without approval of the members.  Guy and Frances have met with her as individuals, but all the members feel we should not get into endorsing school board candidates.

Anna mentioned seeing large banners advertising local merchants hanging in the Gym at Pioneer. Possibly something we could think about doing in Dixon?

Steve – would like to see the softball field and baseball fields fixed with funds raised by DSAB.  Safety issue but this is not part of the athletic budget for this year.  Existing budget does not cover incremental items other than basic infrastructure.  But is this the DSAB’s responsibility to bring this up or whether the parents should drive this with the school/AD?

The Cross country team worked Labor Day fun races… how about a 5k or 10k race in Dixon – open to public? Cross country team would help organize as DSAB fundraiser.

Next General Meeting: Sunday 4^th October

Events at a Glance:

Friday 2^nd October                           Drive a Ford for Your School 8 am – 8 pm

Sunday 4^th October                         DSAB General Meeting – 7 pm Buds

Dixon Schools Athletic Boosters (DSAB )

Regular Meeting – Sunday 9th August, 7 pm

Meeting Minutes

Attendees: Bill Aubert, Alison Aubert, Steve Drewnowski, Guy Garcia, Frances Garcia,  Anna Deusenberry, Jeff Dwelley, Stacy Dwelley

1.       Business Meeting

Approval of Minutes from 7/12/09 meeting – Motion by Alison Aubert, 2nd by Jeff Dwelley, carried unanimously to approve the minutes.

2.       President’s/DUSD update

·         Guy, Andy, Bill, Mike met with I.Chaidez, J.Hofhenke, B.Dolan, N.Holtmeyer and new DHS AD – Nick Girimonte.  Official title/role of Nick Girimonte – Administrative Attendance Officer - 80% and 20% - Athletic Director (DHS).

·         AD, Head Coaches and DSAB report to Principal Chaidez and B.Dolan.  Maintenance operations report to AD.  Athletic secretary responsible for paperwork, accounting.

·         DSAB – need to attend both sports meetings on the 11^th and 13^th.  DSAB needs to raise approx. $80k-$100k to augment District budget.

        General Message that needs to be communicated is: ‘Sports are being funded, but not to the level that it has been in the past.  Therefore we are approaching this as a need to fundraise the incremental funds required to maintain the athletic programs within Dixon Schools.   Fall back options are pay to play or no sports at all.’

·         Alison recommended we prepare a few slides to provide a consistent message of DSAB. What is DSAB, why are we doing the raffle?  We have a commitment to continue sports, but still work to be done.  Need to have brochures there and volunteer signups for DSAB.

·         Guy, Bill, Mike met to put proposed athletic budget together for CAJ & DHS.  DSAB & District want to present to school board a total budget for the program.  Goal to have budget in place by Sept 1^st.

·         Question as to the validity of RES testing - $4k in the budget, whether this is really a good use of funds, given that testing is not always completed with external resource. Discuss with AD and Principal Chaidez.  Athletic policies still allow for testing if required. 

·         At CAJ – since there are currently no plans to pay stipends for AD therefore no one stepping up to take on this position.

3.       Sports Operations Update

·      Water Polo coach now in place – Kraig Katzenmeyer, schedule almost finalized.

·      No confirmation of Volleyball coach at CA Jacobs as yet.

4.       Fundraising update

·         Discussed raffle and expectations of coaches and anticipated revenue from raffle.  Band not likely to participate as originally expected.  Coaches should help to promote to their athletes selling raffle tickets to support the athletic programs.  Each athlete, at CAJ and DHS, participating in a Fall sport will be asked to sell 10 tickets at $10 each.  Prize is a $3000 ‘Dream Vacation’ where the winner can work with our designated Travel Agent to design their own vacation!

·         Date for drawing of the Fall raffle: Nov 6^th – High School Senior night.  This will allow us to use prior homecoming game to sell more tickets.

·         Planning for Tuesday 11^th and Thursday 13^th August to discuss and promote the raffle at the coaches meeting and Parent/Athlete sports meeting, but not hand out the tickets at this point.

·         Anna needs a team roster for each fall sport and recommendation for team parent to coordinate raffle.  Ask Sports Operations to communicate this request to each coach.

5.       Marketing update

·         Can we get T-shirts or Polo shirts made?  We can sell as a fundraiser as well as to DSAB members to purchase for DSAB events. We also need a banner for events.  This would help identify Booster members who are promoting the cause at specific events.  Anna getting some quotes and will circle back with the board members.

·         Need to promote our service clubs and travel agent.  We should ensure they are covered on the website and at specific events they are helping to sponsor.  Our 3 service clubs (Rotary, Lions and Soroptomists) will have their logos on the raffle tickets.

·         Covered bulletin board now available by the band room at DHS.

6.       Website update:

·         Steve sent emails to coaches asking for team info, schedules to post on the site.

·         Can Marketing review the website to ensure that information is correct?

Next Executive Board Meeting: Sunday 23^rd August – Garcia’s House

Next General Meeting: Sunday 13^th September (delayed a week due to Labor Day weekend) 

Events at a Glance:

Wednesday 19^th August                                Back to School Night – CA Jacobs

Thursday 20^th August                      Dixon School Board Meeting – 7 pm

Tuesday 1^st September                 Back to School Night – DHS 6 pm

Thursday 3^rd September                               Dixon School Board Meeting – 7 pm

Dixon Schools Athletic Boosters (DSAB )

Regular Meeting – Sunday 12th July, 7 pm

Meeting Minutes

Attendees: Bill Aubert, Alison Aubert, Steve Drewnowski, Guy Garcia, Frances Garcia,  Andy Kennedy,  Darlene Silva, Sheri Luney, Jason Gray, Jeff Dwelley, Andrea Kett

1.       Business Meeting

Approval of Minutes from 6/14/09 meeting – Motion by Andy Kennedy, 2nd by Bill Aubert and carried unanimously to approve the minutes.

2.       4^th July – Fundraising feedback

·         Raised $945 gross, predominantly from water sales at the Demolition Derby.

·         Ran into some issues with the parking and having a perimeter required around the ‘blast zone’ for the fireworks.  This prevented us from using half of the High School parking, although we didn’t get many people wanting to park there for the Demo Derby, more people came for the fireworks parking.

3.       Raffle/Fundraising Update

·         Anna and Jeff working on running this.  Have a mock up of the ticket, working with travel agent on ideas for positioning the raffle, suggested something along the lines of ‘Your Dream Vacation’. 

·         Provides a dollar amount that can be used for the winner to determine the trip they want to take.

·         We will send out the mock up of the ticket for review.

·         Goal is to have the tickets ready for Sports Meeting/RES testing on Aug 11^th.  Sell during short window – 4-5 week timeframe.  Permit process started by Andrea.  Sponsor for the tickets pays for the production of the tickets.

·         Band are also participating – adds ~200 students selling tickets.  Approx total ~400 students – projection to raise $40,000 net. 

·         Drive through AD’s to coaches and sport/team reps.

·         Do not know the date of the drawing for Fall & Spring, target homecoming in the fall, date to be confirmed and May Fair in the Spring.

Golf Tournament update

·         Guy checked with Yolo fliers – over 60 players it would be $90/player  (70 + 20 golf/food).  Under 60 – no food required $60 for golf – includes cart and balls.

·         Jason thinks we should aim for the spring or towards end of FY09/10 school year, have really big tournament and then have big dinner, as opposed to October.  October way too soon to organize a big enough tournament to raise a significant amount of money. Maybe look to incorporate other groups (eg. QB club) so we don’t overlap with other groups also wanting to do a golf tournament.

·         Members agreed to not run golf tournament in fall – plan this for the spring.  Think about offering scholarships at the dinner.

Other

·         Jason’s company have come up with a fundraiser associated with selling copiers to support DSAB.  Flyer to be posted on the website.

·         Jason brought up licensed product sales – selling Dixon logo’d merchandise at Wal-Mart  (via NFHS).   May conflict with other teams who sell their own merchandise as a team fundraiser.

4.       Sports Operations Update

·         No AD’s in place as yet.  Candidates identified, to be finalized before school begins in Aug.

·         Jason Gray finalizing checks to be Head coach for Volleyball.

·         Cross country still unconfirmed position

·         Water Polo in the fall – without AD, coach and assistant making their own schedule

·         We are going to provide a budget template for each coach to provide Budget.  This should be driven via AD’s.

·         QB Club selling an all season football pass.  Special pricing for all home games for the season, plus preferred seating. Various levels of pricing will be available.

5.       AOB

6.       Steve, raised, how do we address items at the school that need to be fixed – e..g baseball field surface.  Should be driven via the AD to determine priorities.  Figure our shortfall and then look to request funds to DSAB if appropriate.

7.       Bill please send list of coaches email to Steve to post on the website.

Next General meeting Aug 9^th – Bud’s 7pm.

Next Board Meeting July 26^th – Garcia’s house

Events at a Glance:

Thursday 16^th July            Dixon School Board Meeting – 7 pm

Thursday 25^th July            Dixon Rams  / Dixon Rugby Gold Tournament http://dixonrams.com/golf_tournament.htm

Dixon Schools Athletic Boosters (DSAB )

Regular Meeting – Sunday 14th June, 7 pm

Meeting Minutes

Attendees: Bill Aubert, Alison Aubert, Anna Deusenberry, Steve Drewnowski, Guy Garcia, Frances Garcia,  Andy Kennedy, Jean Kennedy, Darlene Silva, Bob Silva, Jason Gray, Sheri Luney

1.       Business Meeting

Approval of Minutes from 5/31/09 meeting – Motion by Andy Kennedy, 2nd by Bill Aubert and carried unanimously to approve the minutes.

2.       General Sports Meeting Summary

·         Feedback from the meeting and in general is that teacher/coaches are 100% behind us.  Teachers Union is asking coaches not to cross the line without Stipend.

·         Different view as a coach – it’s for the kids.  Union doesn’t seem to fully understand or communicate to the teacher/coaches how dire the budget situation is.

·         Many people leaving the sports meeting originally thought our purpose was to pay the coaches.

·         Good # of people at the meeting willing to volunteer – we’ll see.

·         Public in general think School Board sitting back and capitalizing on DSAB. Tried to emphasize that this going to be a long term commitment, the problem is not going away anytime soon.  We have a lot of things to fund now, but also for 5 years+ hence, besides stipends. If the program isn’t funded, there’s no need for stipends.

Building the Budget:

·         School Board have stated they will pay for $38,170 – AD Prep, AD Secretary, Certificated Sub

·         They’ll keep the lights on, maintenance, custodial and safety equipment.

·         Major cuts apart from Stipends, DHS Site/Dept Budget, AD Contingency, Transportation.

·         Priority one: to get two AD’s in place.  They have started talking to some individuals.  No commitments at this point that we are aware of. 

·         Priority two: Need an athletic budget from each coach – this is a must have, because without this we have no idea of knowing what needs funding.  We need to build an overall budget showing costs and then ensure source of funding regardless of whether it comes from district, DSAB or team fund raising. Budget should include their fundraising plans as we don’t want to get in the way of this.

3.       Finance

·         Balance on account is $17,072.88

·         Two checks in the mail for $100 ea. in memory of Bob Nickum & Tony Giannoni

4.       Committee Updates

Sports Operations

·         Guy to attend 4^th of July meeting on Tuesday 16th

Fundraising

·         Donor letters have been sent out.

·         Soroptomist gave us a travel agent contact to put together a dream trip for 2. Check into insurance for a trip, to provide an option if the winner wants to give the money back so we’re not stuck with a trip.

·         Probably split Hall of Fame and Golf Tournament into two items. 

·         Is it too late for a Golf Tournament in the fall – say October? Jason thinks it’s very aggressive timeline; we need to meet soon.  Jason will try to pull a meeting together this week of Golf tournament volunteers.

·         NorCal sports – calling about a fund raiser with DSAB… recruiting, education about scholarships – would like to make an appointment to present to DSAB regarding their program

·         Blankets – have received a sample plush blanket which could be custom designed for Dixon Sports.  Qty of 300 @ $40 ea would net ~$5000 profit.  Could be pre-sold.  Do DSAB want to run this as a fund raiser, or possible opportunity for a team fundraiser.

Marketing & Publicity

·         Can we use the Connect Ed phone system promoting the fact that sports are reinstated and our summer activities?

DUSD Liaison

·         Covered during Sports meeting summary.

Website

·         If you have anything you need to update on the web please send to Steve Drewnowski.

5.       Other Business

·         D&O insurance estimate was $1800, Guy will investigate to see if they can get this reduced.

·         Move general DSAB meeting to monthly at Bud’s – next meeting July 12th

·         Have Board meeting every month on the opposite two weeks – next meeting June 28^th

·         Coaches for Fall sports are in place pending confirmation of Volleyball.  Cross Country is the only sport we believe is not covered at this point.

·         Next DSAB Meeting Sunday 12^th July, 7 pm – Bud’s

Events at a Glance:

Saturday 4^th July               4^th July Celebration and Demolition Derby

Sunday 12^th July                                DSAB general meeting – 7 pm, Bud’s

Thursday 16^th July            Dixon School Board Meeting – 7 pm

Thursday 25^th July            Dixon Rams  / Dixon Rugby Gold Tournament http://dixonrams.com/golf_tournament.htm

Dixon Schools Athletic Boosters (DSAB )

Regular Meeting – Sunday 31st May, 7 pm

Meeting Minutes

Dixon Schools Athletic Boosters (DSAB )

Regular Meeting – Sunday 17th May, 7 pm

Meeting Minutes

Attendees: Bill Aubert, Dean Miner, Steve Drewnowski, Jeff Dwelley,  Guy Garcia, Frances Garcia, Darlene Silva,  Andrea Kett, Andy Kennedy, Scott Hagstrom, Scott Immel, Jean Gelpi, Jason Gray

1.       Business Meeting

Approval of Minutes from 5/3/09 meeting – Motion by Andy Kennedy, 2nd by Bill Aubert and carried unanimously to approve the minutes.

2.       School Board Update

·         School Board officially recognized by Dixon School District as fundraising non-profit organization during May 7^th meeting.

·         Only one concern raised by the School Board was regarding adherence to the State Education Code, would like to see the Bylaws of the Booster Club(s) (including Football Boosters) updated to reflect Ed Code compliance relative to fund raising activities.

3.       Committee Updates

Sports Operations

·         Parking for the May Fair raised  $5117.90 / 2 = net $2558.95 ea. for DSAB & Band.

·         Band participation was excellent, well run, but several lessons learned to improve next time. Great job Shaina, many thanks, good working with you!

·         DSAB also looking to run the 4^th July (one day) parking (DSAB only).

·         Dean wanted to thank Bill specifically for being at the parking for 100% of the time.  Dean also had $10 + $20 additional dollars contributed from folks during the Fair which was given to Andrea – Thank You!

·         We definitely need better signage in the future and publicize as a FUNDRAISER well ahead of time.  The feedback from many people was that if they knew it was a fundraiser they have made a point of parking there.

·         The May Fair mentioned they would like to direct Livestock Auction attendees to park at the High School next year, but we didn’t have enough time to connect with auction organizers ahead of time this year.

·         Steve brought up the fact that we need to reach out to all parents to ask for volunteers for fund raising events.  It was noted that the ConnectEd voicemail from I.Chaidez was very effective in promoting the May Fair parking.  In an ad hoc survey during the May Fair parking,  70% of people parking at High School said they heard about the parking via the voicemail messages.

·         DSAB would like to have a representative attend each of the sports kick off meetings to educate and promote all parents about DSAB and the fundraising events where we need participation!

Fundraising

·         Andy Bloom would like to hold agility clinic either – Aug 8^th, 15^th, 22^nd, 27^th.  This would be for grade levels 12-18 (Middle – High School).  Need to get an idea of cost – probably $30-$50 for one day agility.  No date was picked but should bear in mind back to school and Fall sports.

·         Guy asked for a volunteer to be the Committee Chairman for the Raffle – one of our major fundraisers for 2009-2010 school year. 

·         The Chairman will NOT do all the work, but select a committee of volunteers to help.

·         None of the attendees at this meeting volunteered, so we still have a need for this.

·         There was also a call for a Committee Chairman required for Hall of Fame Event

§         Golf Tournament -

§         Dinner

§         Donations for Auction/Raffle

·         No volunteers initially stepped forward, but then Jason Gray, a new DSAB attendee, whose daughter is a Varsity Volleyball player for DHS, mentioned that he had experience of organizing Golf Tournaments for the Salvation Army.   We will need volunteers to work with Jason to form committees to manage the activities for this event.

·         Guy suggested the Board approve the Chair of each event committee.

·         Need to send a communication via the Facebook community in Dixon and the parents regarding DSAB and sports team parents list.

·         4^th July Parking Committee Chair – Bill Aubert

Next 4^th of July meeting is May 26^th   7 pm next Fair meeting in Madden Hall.   DSAB are slated to also sell water during the Demolition Derby.  Could contact Friends of Fair regarding joint marketing. 

·         Have the Marketing Committee contact to investigate if we want to promote parking at DHS.

·         Corporate Sponsorship: The general consensus is for DSAB to begin soliciting corporate sponsorship.  We need to determine what it would be used for – i.e. should we specify usage?

·         Do we determine levels or let companies determine the amount?

·         Where do we promote the corporate sponsorship?

Finance

·         Balance on account is $13,540.80  (includes $1000 for Raffle from Rotary which needs to be kept separate)

·         We still need to collect $1000 from Lions

·         Don’t believe we have received the ~$1600 from the Bud’s fund raiser on May 4

·         We are requesting $2000 from Soroptomist which would cover the Fall and Spring Raffle donations.

·         Dixon Fitness donated proceeds from a month long recruitment – not sure when these funds will be received?

·         AnyTime Fitness also donating $1000 – to be presented May 21^st at Bud’s.

Andy met a lady from Texas Roadhouse – willing to provide food service for sports events.

Marketing & Publicity

·         No update

DUSD Liaison

·         Guy and Andy to meet with Tom Crumpacker & Ivan Chaidez to discuss informational meeting with all parents regarding the state of sports in Dixon next year.

·         If we have a meeting, then it must be with a definitive answer, it can’t be a non – committal position.  What is the messaging to be from the Schools?

·         More to come following the next School Board workshop on May 21^st.

Website

·         If you have anything you need to update on the web please send to Steve Drewnowski.

4.       Other Business

·         We briefly discussed moving DSAB to a General Meeting and also a Board Meeting on an alternating schedule.  More discussion at the next meeting.

·         Next DSAB Meeting Sunday 31^st May, 7 pm – Bud’s

Events at a Glance:

Thursday 21^st May           Dixon School Board Workshop

Monday 25^th May             Bud’s Fundraising Dinner

Sunday 31^st May               DSAB Meeting 7 pm Bud’s

Thursday 4^th June             Last day of School!

Thursday 4^th June             Dixon School Board Meeting

Dixon Schools Athletic Boosters (DSAB )

Regular Meeting – Sunday 3rd May, 7 pm

Meeting Minutes

Attendees: Alison Aubert, Bill Aubert, Dean Miner, Steve Drewnowski, Jeff Dwelley, Stacy Dwelley, Steve Ferguson, Guy Garcia, Frances Garcia, Darlene Silva, Bob Silva, Andrea Kett, Andy Kennedy, Steve Cauchi, Annemarie DelMugnaio, Anna Deusenberry, Sheri Luney, Scott Hagstrom,

1.       Business Meeting

Approval of Minutes from 4/13/09 meeting – Motion by Andy Kennedy, 2nd by Annemarie DelMugnaio and carried unanimously to approve the minutes.

2.       Financial Update

Bank account balance: $9995.03

After May Fair, Andrea will begin nonprofit application process.

3.       Committee Updates

Sports Operations

·         Parking for May Fair.  Signups looking good, need to finalize a few gaps sign-ups.  Parking attendants required starting 4pm-7.30pm Thurs through the Demolition Derby on Sunday. 

·         Charge will be $5 for parking.

·         Need feedback from team reps by Tuesday this week at 7pm.  Like to get athletes from many sports in daylight taking the money.  After sundown needs to be adults only. 

·         Sergeant Welch of Dixon PD – found all the signs for directing traffic!

·         No tail gating in DHS parking this year.

·         We are responsible for direction of vehicles at exit of fair each night.  Can only exit left towards Midway not through town.

·         Issues with porta potties last year (due to parking attendants leaving before end of Fair).  4 Porta potties cost $600.  Decided to not pay for potties, but police force will be present at end of concerts and we will with yellow vests to discourage loitering.

·         Andrea will obtain a few drop envelopes to FNB for each day’s cash.

·         Limos will need to pay and park in designated area near football stadium.

Fundraising

Main fund raising events being planned:

·         Raffle – need to assign a committee to run the raffle.  Rich Bedoya should be involved since he’s driving fund raising.  Sports Operations will be involved to get all coaches to get their athletes involved in selling tickets.  Anna has information from previous raffle and will bring to next meeting.

·         Hall of Fame Dinner/Golf Tournament to be timed around Homecoming. Have Chair/Co-Chair and Sub Committees to be formed to manage Golf, Dinner and prizes/auction.  Decide on auction, timing etc.

·         4^th of July event – too late to do Poker run, also decided that we would not have time to sign up sufficient parent helpers as it takes a lot of people to run.  Possibly get kids selling water at 4^th July event/Derby.   Fair opens at 11am and then fireworks at about 9.15pm.  We have opportunity to also run parking at this event also. Discuss and finalize plan at next meeting.  Next Friends of the Fair meeting May 12^th at 7pm at Madden Hall. 

·         DuPratt Ford test drive held on April 2^4th – raised: $5060. Don’t have a date yet for 2^nd event.

·         Alison Aubert working with Andy Bloom regarding agility clinic – looking at date in mid-July.  No date confirmed yet.

·         Bud’s dinner nights: May 4^th , 160 tickets sold as of 5/3.  Tickets will be sold at the door.

·         American legion – may donate $100

·         Moose Lodge may be interested in donating.

·         Frances to contact Jennifer McDermott regarding potential donation from Kaiser.

·         Need to begin talking as a group regarding strategy to approach corporate sponsors.

Marketing & Publicity

·         Articles went to elementary newsletters regarding May Fair parking.

·         I.Chaidez sending out communication to DHS students. Band has also publicized heavily.

·         Articles in newspapers regarding May 4^th Bud’s night.

·         Contact Annemarie DelMugnaio regarding getting copies of flyer.

DUSD Liaison

·         School board at School Meeting on May 7^th (at Tremont) – to be ‘recognized’ by the School Board.  Sponsorship from the school (DHS – I.Chaidez). Provided Bylaws for DSAB.  AR 1230 – series of 9 questions. If we are able to meet these commitments we can keep kids on the fields and on the courts. Presentation has been with I.Chaidez and School Board for 2 weeks.

·         We have been trying to obtain a $ figure from the District which would give us an idea of what it would take to ‘keep the lights on’ for sports in Dixon.  Don’t think we’ll get a number – budget situation is still too fluid.  Clearly District does not want sports to be cancelled – but District still maintaining the same information regarding categorical and non-categorical funds until revised budget announced. 

Website

Would like to have a page on the website for DSAB sponsors/supporters.

Link added to website regarding volunteers and donations.

4.       Other Business

Gregg DuPratt representing Rotary would like to donate to DSAB.  Work with Rich.

Dave Johnson would like to have some DSAB members attend Rotary meeting at lunchtime on Wednesday 6^th May, 12.30 pm when $ are donated for the raffle.

Can the Marketing committee write a donation template for Corporate donations?

Write donations for 3 sponsorships for the Raffle.

Can we order baseball caps with DSAB logos and T Shirts.  Anna to f/up with them?

Next DSAB Meeting Sunday 17th May, 7 pm – Bud’s

Events at a Glance:

Monday 4^th May               Bud’s Fundraising Dinner

Thursday 7^th May             School Board Meeting 7 pm at Tremont – Recognize DSAB

Sunday 10^th May               Mother’s Day J

Sunday 17^th May               DSAB Meeting 7 pm - Bud’s

Monday 25^th May             Bud’s Fundraising Dinner

Dixon Schools Athletic Boosters (DSAB )

Regular Meeting – Monday 13th April, 6 pm

Meeting Minutes

Attendees: Alison Aubert, Dean Miner, Steve Drewnowski, Guy Garcia, Frances Garcia, Darlene Silva, Andy Kennedy, Brandy Hensley, Rich Bedoya, Annemarie DelMugnaio, Annemarie DelMugnaio, Sheri Luney, Scott Hagstrom

1.       Business Meeting

Approval of Minutes from 3/29/09 meeting – A motion was made by Alison Aubert, seconded by Andy Kennedy and carried unanimously to approve the minutes.

2.       Financial Update

Bank account balance: $9,989.00

3.       Committee Updates

Sports Operations

·         Parking for May Fair at DHS being managed 50/50 between DSAB and Band.

We need to get signage made to help direct traffic to enter parking from Midway vs coming through downtown. Bill & Anna working on sending out sign-up sheets for athlete and parent volunteers via the team coaches.  All teams need to help with parent volunteers – not just DSAB members.

Market in local paper along with map to park at high school

·         Still waiting to have a gate at baseball game, ASB accountant was not ready for the first game.

Fundraising

Main fund raising events being planned:

·         Raffle – run twice during year.  Offer two vacation packages (one per raffle). First raffle to be held in the Fall with drawing at Homecoming and second raffle to be held during Winter & Spring to be drawn at May Fair.

·         Hall of Fame Dinner/Golf Tournament to be timed around Homecoming. Sub Committees to be formed to manage Golf, Dinner, prizes/auction.

·         May Fair Parking – mentioned above in Sport Operations update.

·         4^th of July event – probably just set up booth to sell raffle tickets. Poker run on 4^th of July not likely to draw large enough participation to return enough $ to justify the amount of people needed to run the event.  Next Friends of the Fair meeting April 21^st.

·         DuPratt Ford test drive event coming up on April 24^th – 9am-7pm.  Need 300 families to attend and test drive. Marketing committee have put together article for newspaper to promote the event.

·         Alison Aubert working with Andy Bloom (Olympic athlete) to plan a half day agility clinic in the summer.  Further details to follow at later meeting.  All clinic fees will be donated back to DSAB.

·         Bud’s dinner nights: May 4^th, May 25^th.

Scott Hagstrom asked if we can have a link on the website if people would like to volunteer at an event or donate to DSAB.

Marketing & Publicity

·         Marketing committee has produced a draft flyer to promote DSAB.  Add link info for website where people can donate to DSAB. 

·         Logo ideas circulated – most folks prefer #2.  Have designer change the shield to a Block D for Dixon and then add to website and flyer.

·         Need Calendar of events for fundraising events

DUSD Liaison

·         Guy & Andy drafting PowerPoint presentation to recognize DSAB which will be presented at the May 7^th School Bd meeting – to recognize DSAB

·         Guy & Andy continuing to work with District to determine amount required to maintain sports facilities and ‘keep the lights’ on.

Website

Send emails to Steve about events needing to be posted on website.

4.       Other Business

 Can we get a representative at the DSAB meetings from Football.  Very active in fundraising and we don’t want to conflict with dates or events they are planning. 

Next DSAB Meeting Sunday 26th, April  May 3^rd, 7 pm – Bud’s

Events at a Glance:

Wednesday 15^th April     Open House - DHS

Thursday 16^th April           Dixon School Board Meeting 7 pm                           

Friday 24^th April                 Ron DuPratt Ford Test Drive event – DHS 9am-7pm

Sunday 26^th April              DSAB Meeting – 7 pm Bud’s

Monday 4^th May               Bud’s Fundraising Dinner

Thursday 7^th May             Dixon School Board Meeting 7 pm – Recognize DSAB

Dixon Schools Athletic Boosters (DSAB )

Regular Meeting – Sunday 29th March, 7 pm

Meeting Minutes

Attendees: Bill Aubert, Dean Miner, Steve Drewnowski, Rich Bedoya, Stacy Dwelley, Jeff Dwelley, Andy Kennedy, Brandy Hensley, Anna Deusenberry, Annemarie DelMugnaio, Jean Gelpi, Scott Immel, John Rotteveel, Mike Barrett, Sam Beukelman, Judith Beukelman, Andrea Kett, Courtney Kett, Guy Garcia, Frances Garcia, Bob Silva, Darlene Silva, Della Sorensen, Troy Sorenson, Sheri Luney, Angel Carrazco, Shana Levine

1.       Business Meeting

Approval of Minutes from 3/22/09 meeting – A motion was made by Andy Kennedy, seconded by Anna Deusenberry and carried unanimously to approve the minutes.

2.       Committee Updates

Sports Operations – Bill Aubert

1^st Baseball game this Friday against Center will be charging gate: $4 adults, $2 students.

DSAB have confirmed to Mr. Chaidez that we will be running parking for Mayfair, possibly with any other group that confirms interest.

Team representatives, at this point still no Golf, Tennis, Track, Cross Country representatives assigned.

Fundraising – Brandy Hensley

Raised $2006 at fundraiser at Buds on March 23^rd – thank you Bud’s!

Looking at date for next dinner

Raffle progress, still need to approach Soroptimist and Rotary clubs

May 21^st – Farmers Market begins – need to determine frequency of attendance and nature of activity.  Probably attend once a month.

Next meeting for 4^th July Friends of the Fair event – April 14^th, 7 pm.

Committee meeting date TBD

Marketing & Publicity – Annemarie DelMugnaio

Annemarie sent Thank You letter to Dixon Tribune, Independent & Reporter for the community support during the Boot Drive.  Dixon Tribune expressed interest in doing a full page article – Briana Boyd, Annemarie to contact Briana to follow up.

Need to develop flyer/brochure on DSAB to explain what we do, fundraising goals and what the funds will be used for. 

Stacy pointed out that many school boards are in the same situation and this is getting more attention with legislature than normal.  Opportunity to leverage for PR purposes.

Polo shirt with DSAB name or logo - when we go to specific events and make available to purchase for all members also. Work through the ASB group – Lauren Lyons.

DSAB like to develop a logo / graphic identity – should we develop a separate logo or use Rams & Cougar logo.  Brandy has a contact who offered to develop some ideas to be presented at next meeting.

DUSD Liaison

Andy Kennedy & Guy Garcia met with Ivan Chaidez to present Bylaws, Mission Statement and website.  Forwarded to Roger Halberg – DSAB on the agenda April 16^th May 7^th School Board meeting.  Submitted Cover letter, Bylaws, Banking Structure, AR1230

Website – Steve Drewnowski

Website now live – www.dixonboosterclub.org – great job Steve, thanks for the many hours of hard work!

3.       Workshop Update

Andy Kennedy gave a summary of the School Board workshop held on March 26^th.  Roger Halberg still gathering information on what can and cannot be used out of flex funding.  Waiting for further budget information from State.  There is a chance of additional funding, but still need to see what comes from Federal level – due mid May.  Preference is to not to close another elementary school.  2^nd priority is to keep extracurricular activities such as Athletics.  Class size reduction also a priority.  Basically still a long way from getting a definitive answer to what may be funded next year.   Community and DSAB encouraged to continue giving input and work with the School District.

Dean mentioned that KOVR picked up some information from the Workshop which appears to have been mis-quoted. Stacy stressed importance of the ensuring the messaging is consistent about DSAB.

The mechanism of moving funds from DSAB to school funds needs to be clarified by DUSD Liaison Committee.  Need very clear expectations given to the schools of how and what funds will be used for.

Some funds may be channeled through ASB and some may move through General fund.  Need to have complete transparency.

4.       Other Business

 Sign in sheet circulated – members asked to indicate their preference for publication of their phone number on the contact list.

Brandy: Flea Market – Downtown Dixon Business Association – look into this as fundraising opportunity.  

Additional fundraising idea to solicit local service providers to offer services, catering, plumbing etc and donate profit to DSAB

Mike Barrett expressed concern that we need to be sensitive to all other groups in town who are also fundraising for many other good causes.  We need to focus on a few strategic events that raise funds for what we need.  Be careful not to ‘over fund raise’.

Action: Andy & Guy to obtain a $ figure from Roger that will enable us to continue sports so that we can set a $ figure goal for DSAB.

What is the deadline for Mayfair parade entry?

Action: Marketing committee will investigate and involve the team reps.

D & O Insurance

Action: Guy to follow up

Next DSAB Meeting Monday, April 13^th  6 pm – Bud’s

Events at a Glance:

6^th – 10^th April                     Spring Break

Thursday 16^th April           Dixon School Board Meeting 7 pm                           

Friday 24^th April                 Ron DuPratt Ford Test Drive event – Dixon High School

Thursday 7^th May             Dixon School Board Meeting 7 pm – DSAB on the Agenda

Dixon Schools Athletic Boosters (DSAB )

Regular Meeting – Sunday 22^nd March, 7 pm

Meeting Minutes

Attendees: Alison Aubert, Bill Aubert, Dean Miner, Steve Drewnowski, Rich Bedoya, Ron Roberts, Kelly Roberts, Stacy Dwelley, Jeff Dwelley, Steve Cauchi, Jean Kennedy, Andy Kennedy, Scott Hagstrom, Brandy Hensley, Heidi Arnold, Terry Stenz, Anna Deusenberry, Annemarie DelMugnaio, Jean Gelpi, John Rotteveel, Sam Beukelman, Judith Beukelman, Scott Immel, Wayne Catron, Andrea Kett, Guy Garcia, Frances Garcia, Bob Silva, Darlene Silva, Anita Ferguson, Steve Ferguson, Della Sorensen, Troy Sorenson

1.       Review Bylaws

Copies of Bylaws provided to attendees.  Andrea Kett noted some amendments as follows:

Section 3.02        Secretary duties added the responsibility to maintain the membership roster.

Section 5.03        Sports Operations committee added description of responsibility

DUSD Management Operations committee added description of responsibility

The Marketing and Publicity Committee submitted a Mission Statement as follows:

The Dixon Schools Athletic Boosters (DSAB) mission is to provide financial and organizational resources for all athletic programs in the Dixon School District in an effort to keep student athletes on the courts and on the fields.

Andy Kennedy made a motion to approve the Bylaws and Mission Statement

2^nd by Dean Miner

All members approved.

2.       Voting for DSAB officers

John Rotteveel & Kelly Roberts withdrew their nominations.

Votes were cast for the officers for Executive Board and 3 Members At-Large.

Results:

Guy Garcia - President

Andy Kennedy – Vice-President

Frances Garcia - Secretary

Andrea  Kett – Treasurer

Anna Deusenberry – Co Treasurer

Members At-Large:  Jeff Dwelley, Alison Aubert, Rich Bedoya

3.       Fundraising

Members suggested ideas for future fundraising events which will be evaluated further by the Fundraising Committee and updates will be brought back to the members at a later date.  A summary of the ideas as follows:

·         Alison Aubert: Andy Bloom (husband of head coach at Solano College) is a world class athlete – placed 4^th at the Sydney Olympics in the Discus.  He has offered to run a speed and agility clinic for school athletes during the summer and donate funds to DSAB.  We could also possibly sell associated items such as cones, agility ladders etc. to augment funds.  Andy’s wife may also run a softball clinic and maybe a baseball clinic.

·         Della Sorenson: Suggested we look at having a booth at Mayfair, could we get this at no charge? A further suggestion was to enter a float in the Mayfair parade and ask if we can solicit donations during the parade.

Concern was expressed if this would conflict with the other youth organizations that participate in the parade.  Since they participate but do not solicit donations.

·         Steve Cauchi:  Recommends doing an e-waste event.  Steve contacted a company who does this.  We could look at doing this in early Fall, shortly after the schools go back.  100% of the proceeds would go to DSAB!

·         Brandy Hensley:  Would like to leverage local connections to Nick Watney and consider doing a golf tournament.  Perhaps obtain signed memorabilia from Nick etc.  John Rotteveel knows Nick personally and would be happy to contact him on our behalf.

·         Brandy Hensley: 4^th July Friends of Fair – targeted for Non Profit organizations – like to do the Poker Day.  Meeting on March 24^th, further update at next meeting.  Potential to earn up to $40k.  Dean Miner noted that it takes a lot of work/manpower to run this kind of event.

·         Darlene Silva:  Suggested putting a table at the Farmer’s market in the fall.

·         Andy Kennedy:  Dixon Hall of Fame idea, host a dinner which would recognize Dixon athletic alumni.  Steve Cauchi experienced this at a previous school where they ran an Alumni weekend consisting of Golf Tournament, combined with Hall of Fame dinner.  Would work well if timed around Homecoming potentially.

·         Dean Miner: Dixon fitness will donate partial membership fee to Dixon Sports – the sign is up already outside their Gym!

·         Potentially offer the name of the Dixon High football field as a sponsorship opportunity.  Need to discuss our overall corporate sponsorship plan following ratification of DSAB.

·         Bill Aubert:  Asked about the opportunity to run parking for the Mayfair using the high school parking lot.  Bill will reach out to Ivan Chaidez to enquire about this. Bill estimates approx 620 parking spaces.

·         Steve Ferguson:  Suggested running a 3 on 3 Basketball tournament and free throw-a- thon.

·         Rich Bedoya:  Ron DuPratt Ford will be running a ‘test drive’ event on April 24^th at the High School.  Ford has advertising funds that can be dedicated to fundraising activities.   Ford will donate $20 for every test drive up to a total of $6000 (only 300 test drives!) which they have decided to donate to DSAB!  This event has already been approved by Ivan Chaidez & the School Board.  This date coincides with a home a baseball game and so should provide additional ‘traffic and potential test drivers’ to the event.  Steve will utilize DSAB website to publicize the event - www.dixonboosterclub.org.

·         Last but not least we left the best update until last and had a Boot Drive update from Alison Aubert:  Saturday’s total: $3844.20, Sunday’s total: 3909.00 - Total $7754.00. There was still some lose change to count, so expected final Total to be ~ $7800!  Great Job everyone!  Key to any successful event is to get the coaches engaged.  The student athletes love to help; once they got there they had a blast.  KOVR (Channel 13) covered the event on Sunday at the downtown (Bud’s) location.  Andy Kennedy handed Brandy 3 business cards collected from the Boot Drive on March 21^st & 22^nd from local businesses who offered to be involved in future fundraising activities:

Ted Siefert – Car Wash, Justin Jeffrey – Gold Canyon Candles, Grilling/Food Prep Business – no name provided

Annemarie DelMugnaio (Marketing committee chair) will submit a Thank You letter including some photos to the Tribune, thanking the community for it’s support.

4.       Other Business

·         Scott Hagstrom:  Commented that at DYB talking to several parents, there is a lack of information / knowledge of DSAB.  He’d like to see us get the word out to the community and especially the rec. leagues and events. 

Once we have installed officers and are approved by the School District, then we will begin more aggressive marketing activities.  The Marketing committee expressed they would like to have more help from members in helping to promote DSAB.  Talk to Annemarie DelMugnaio, Stacy Dwelley or Anna Deusenberry if interested!

·         Guy & Andy now need to meet with Ryan Chalk at The Reporter to provide a more detailed update on DSAB for a further article in The Reporter.

·         Thursday 26^th March at 6pm – Dixon School Board holding a workshop open to the public at the School District office to discuss District Goals and 2009-2010 Budget Cut Review, including feedback on the recent survey . 

·         Reminder of the fundraiser on Monday 23^rd March 23^rd at Bud’s – tell everyone, don’t forget.

Time: 4pm – 9pm

·         Guy asked that we show appreciation to the staff at Bud’s by leaving a tip following our Sunday night meetings, since the facility is kindly donated – thank you Brandy.

·         Next DSAB meeting at Bud’s, Sunday 29^th March, 7pm.  Following next week we will probably hold meetings bi-monthly to coincide with the School Board meeting that week.

Events at a Glance:

Monday 23^rd March        DSAB Fundraising Dinner Bud’s  4pm-9pm

Thursday 26^th March       Dixon School Board Workshop 6pm

Sunday 29^th March           DSAB Meeting at Bud’s 7pm

Thursday 2^nd April            Dixon School Board Meeting 7pm

Saturday 4^th April              Lion’s Club Dinner Dance (Guy Garcia, Jeff Dwelley or Rich Bedoya for tickets)

6^th – 10^th April                     Spring Break

Thursday 16^th April           Dixon School Board Meeting 7pm                            

Friday 24^th April                 Ron DuPratt Ford Test Drive event